Benefits of Live Receptionist Services

Technology has taken over. It has affected the way we communicate, how we retrieve information, how we view entertainment, how we purchase things, and what type of jobs are available. It has made us more busy at all hours of the day. Everything is instant and easily accessible. It may have taken away some jobs, but it has made life much easier for business owners. Who needs to wait ten minutes for a taxi? Call a Lyft or an Uber. Why call for delivery when there are applications to track your order? Why wait in line at the movie theater when Fandango has an app? Why go all the way to the bank when you can take a photo to deposit your check through your bank’s app? Gone are the days of printing out directions from Mapquest, and gone are the days of trips to Blockbuster. In the midst of all this, human interaction is still important. Customer service is still important. Perhaps as a business owner, or even as a staff member at a start up, you do not have the time to answer all incoming calls. You are worrying about overseeing endless factors as a business owner. And, if you work for a start up, you’re most definitely wearing multiple hats. Live receptionist services are available to save the day.

One huge reason a live receptionist may be helpful is it improves productivity. There are days when calls keep coming in. It takes away from your day and interrupts your train of thought. Usually calls require follow-up emails or contacting another person. Everything is completed for that phone call but that interruption took you out of your zone.. You’re back at your computer thinking, “Where was I?” Hours can be spent on taking phone calls alone. Opportunities may be missed too if someone is not manning the phone every second of the day. Unfortunately, not everyone leaves voicemails. Having a live receptionist saves you so much time and maintains a sense of peace.

What does your voice mailbox machine sounds like? Even if you do have a nice, clear message, it is unsatisfactory as a customer to be sent to voicemail. With everyone communicating online, calls are usually for more demanding topics. Having all calls answered makes the person on the other end feel cared for. It also gives you a more professional image. Many opt out of getting a receptionist at the business location simply because of the cost. However, D.C. Denison provided an interesting take in his article, “Some start-ups forgo receptionists.” In the article, he mentioned Vince Pan, an architect for Analogue Studio in South Boston, explains that start-ups do not want to look like they are wasting money. Paul English, Kayak‘s chief technology officer and cofounder, believes receptionists make the organization seem too formal. An interesting statistic also mentioned in the article: “According to the US Department of Labor’s Bureau of Labor Statistics, overall employment for receptionists will increase 24 percent between 2010 and 2020.”

Today there are numerous live receptionist services to choose from, such as DaVinci, Cloud VO, VoiceNation, eVoice, and Call Ruby, to name a few. In past blogs I have mentioned the continuous growth of new features of SphereMail and this is a testament to that. Now not only are you able to receive mail services and phone numbers through SphereMail, but you may also purchase a live receptionist plan too! Enjoy the peace of mind of having a professional answer your phone calls with your customized greeting, forward calls for you, and answer standard questions regarding your company. They can even make outbound calls and schedule appointments for you. It is a great addition to the many services SphereMail provides.

By Dani Carrillo

10 Inspirational Quotes From Successful Entrepreneurs

First off, sending all those affected by Hurricane Irma our best wishes. To uplift our reader’s spirits, here are ten inspirational quotes and how they may relate to our careers, our aspirations, and our lives.

1. “Passion is energy. Feel the power that comes from focusing on what excites you.” – Oprah Winfrey

Some look at entrepreneurs and think they’re crazy. They wonder, “How in the world is he/she constantly working and getting little to no sleep? How is this person able to travel so often and show up with the most energy in the room?” When you believe in something and want it badly, that alone is the fuel to keep you energized. Reminding yourself of that is the equivalent of you pumping that fuel.

2. “If you want to see the true measure of a man, watch how he treats his inferiors, not his equals.” – J. K. Rowling

No one favors a self consumed person. The leaders that work as a team, and allow their staff to have an input are most successful. The myriad of ideas that stem from each unique individual creates a variety of culture to the brand, and those hired for their strengths excel more when they feel they have the creative space to. This statement is not only important when it comes to staff, but when it comes to interacting with potential clients too. Sincere, humble individuals are a delight to be around and to work with.

3. “Never take no personally. Sometimes people tell you no for a reason that has nothing to do with you. You must keep going.” – Sofia Vergara

This can apply to job searching, personal life, potential partners, and potential clients. The trick of not getting discouraged is crucial. Self confidence and confidence in your product is enough to keep you going, regardless of what is going on around you.

4. “We need to accept that we won’t always make the right decisions, that we’ll screw up royally sometimes – understanding that failure is not the opposite of success, it’s part of success.” Arianna Huffington

There are endless quotes surrounding failure. This one states failure is not the opposite of success, nor does it state that it is its equivalent. Failure is a stepping stone to success. It teaches you and guides you because the pain of failure remains in your memory.

5. “I’m hungry for knowledge. The whole thing is to learn every day, to get brighter and brighter. That’s what this world is about. You look at someone like Gandhi, and he glowed. Martin Luther King glowed. Muhammad Ali glows. I think that’s from being bright all the time, and trying to be brighter.” – Jay Z

Jay Z is describing knowledge as brightness. This is especially powerful because those that hunger for knowledge are likely to succeed. Seeing every day as an opportunity to learn keeps one humble, and is the path to greatness.

6. “Build something 100 people love, not something 1 million people kind of like.” – Brian Chesky

If you’ve ever heard the story of how Airbnb started, you would know this quote to be true. They began by just renting out their own home. People loved the idea so much that others began asking how they can get involved. Now look how many are able to be involved; all because of that one experience that people loved, not just kind of liked.

7. “I never looked at the consequences of missing a big shot… when you think about the consequences you always think of a negative result.” – Michael Jordan

This is a great example of the law of attraction. Thoughts manifest constantly and Michael Jordan is certainly a testament to the power of thoughts. He did great things in his career because of his mindset.

8. “Move fast and break things. Unless you are breaking stuff, you are not moving fast enough.” – Mark Zuckerberg

There aren’t may entrepreneurs because risk is a fear of many. People are afraid to fail. They are so afraid of the temporary struggle and pain that comes with it that they forget about the light at the end of the tunnel.

9. “I was tired and I had overworked myself and burnt myself out. So I went to Egypt by myself. When I saw what was built there, it made me understand how powerful we are, that we can create anything. And I felt like I needed to create things that were timeless too.” – Alicia Keys

Everyone, even greats, are inspired by something. It is important not to get buried in your thoughts and how great you think you can make your product. Go out and explore, gain clarity and inspiration. You’d be surprised what you will find, and how the simplest things can bring inspiration.

10. “When you’re a carpenter making a beautiful chest of drawers, you’re not going to use a piece of plywood on the back, even though it faces the wall and nobody will see it. You’ll know it’s there, so you’re going to use a beautiful piece of wood on the back. For you to sleep well at night, the aesthetic, the quality, has to be carried all the way through.” – Steve Jobs

There are so many amazing Steve Jobs quotes to choose from, but this is one not many share. He is expressing integrity and the pride he possessed for his products. The more care you invest in your product, the more faith you will have, and the more clients you will receive.

 

 

Bringing Your Company Mailroom into the Digital Age

We live in an age of instantaneous communication: tweets travel ’round the world at the speed of light; instant messages can be sent on a variety of platforms, and text messages and photos are sent straight to your smart device.

The general public now expects communication to be fast and efficient. It’s not like the old days when clients would wait days, weeks or even months for a response.

In many ways companies have adapted to the fast pace of technological change by hiring social media managers and implementing chat bots on their sites; but there is one area that still lags behind all others in speed, efficiency, and cost effectiveness. It’s the dinosaur of nearly every organization.

Of course, I am talking about the company mailroom.

Paper mail not going away. In fact, due to compliance issues, certain industries still rely heavily on paper communication, including financial institutions, legal institutions, insurance companies, and government agencies.

But the lag in communication time, not to mention storage and transportation costs, can seriously impact the bottom line for all of these companies.

Adopting a robust mail management tool like SphereMail can help your mailroom flow fast and efficiently, just like the rest of your organization:

Some advantages include:

  • Cutting costs and waste of space
  • Better data retention and organization
  • Speeds up mail management time
  • Gives employees remote access to mail via smart device
  • Streamlines internal communications

Upgrading to a digital platform like SphereMail eliminates the need for physical redistribution of mail to other offices. Quick communication also ensures that non-essential mail items can be shredded to save on storage space. Workers would easily stay connected to what’s happening with their postal mail, even as more and more work places experiment with telecommuting and coworking options, and fewer employees have easy access to go check their physical mailboxes.

Like many other workplace innovations happening right now, digital mail management software has seen a tremendous amount of growth in the coworking industry. As large corporations like Microsoft, Verizon, and Amazon become more involved with the coworking model, I imagine that it’s only a matter of time until they begin to adopt some of the software that coworking spaces are using as well.

Paper mail isn’t dead, and perhaps it will never completely go away. But we can make paper communication more efficient by connecting it to our digital world.

Tom Montgomery

SphereMail Business Development

Entrepreneurial Mindsets & SphereMail Founder: Hear More at GWA!

 

When thinking of entrepreneurial leaders, some qualities that come to mind are intelligence, perseverance, and of course risk taking. These individuals tend to carry themselves with such confidence that almost makes them seem invincible. In order to fully take on a business, one must have high confidence. They believe in themselves and their product so much that they are not worried about competitors. They do not focus on challenges, but are aware of them. The focus is always goal oriented. They are always prepared to try new things. Failure does not scare or discourage them because they are constantly learning through failures.

Entrepreneurship seems to have risen. But there are many misconceptions that come along with it. Some may have the idea that it’ll be lucrative right off the bat, or they’ll have all the freedom because they are now “their own boss.” They fear the success of their idea because it exists already. While these may be true to some extent, it definitely takes time and is not a get rich quick scheme. You’ll have a say in when and how everything happens, but it comes with a lot of sacrifice, especially if you want your business to succeed. Competitors should not be seen as a threat, but instead as another outlet of getting your idea out.

The Kauffman Foundation‘s article about the rise of entrepreneurship lists trends shaping entrepreneurship in America. Listed is demographics of entrepreneurship, stating that although the U.S is becoming diverse, entrepreneurs do not reflect that. 80.2 percent of them being white, and 64.5 being male. Minorities do not see much of a representation, which either sends them into working for someone else, or to attempt to prove people wrong. Raising capital for your business is much easier when you already come from wealth. Risks are much higher with those that do not have that luxury nor the opportunities to create the amount of revenue needed to fund a business. The blog also lists a new map of entrepreneurship. Entrepreneurship tends to take place in urban areas. “As a percentage, startup activity in rural areas now is even lower than the percent of the country’s rural population.” The third trend states that technology has now made it possible for startups to grow revenue without as much hiring. Companies are not creating as many jobs as they once were.

Although there are many ways to think pessimistically or to be afraid of starting one’s own business, those that succeed find ways to challenge set backs. Founder of SphereMail, Hasan Mirjan, came from a family of entrepreneurs and says with a smile, “I think it’s genetic.” He’s expressed that while working for tech companies, he became bored very easily because he would get things done so quickly. He had been promoted, but still wanted a challenge.

When choosing where to open up his coworking space, Hasan was told that the North Beach district in San Francisco was risky. He believed it, but it did not stop him. Instead, he thought of bringing SphereMail into the mix to sustain revenue. SphereMail did extremely well at SpherePad, but Hasan did not stop there. He decided to reach out to other spaces to see if they would be willing to utilize SphereMail. Now SphereMail has numerous partners globally. His optimism and enthusiasm is contagious, which makes for a great leader too. A response one might take as politely declining, he will take as a yes, with excitement to advise to follow up again. Hasan took multiple already existing products and made it his own; with his own expertise, his own experiences, and his own personality which trickles into the customer service everyone loves. Come meet the SphereMail team and hear Hasan speak among many others at GWA in Miami, September 11th – 13

By Dani Carrillo

Streamline Healthcare Solutions Selects SphereMail Solution For Their Day to Day Mail Operation

Streamline Healthcare Solutions delivers web-based software for healthcare organizations to provide and coordinate all service delivery processes. Streamline has been offering software in the health and human services marketplace for over 14 years.” How does a healthcare based software and a mail based software work together? By going for it and seeing how the two can benefit one another.

SphereMail loves working with coworking spaces, shipping stores, and our own entrepreneurs out of our own coworking office too. In our Why Choose a Virtual Office blog, you will get a clear understanding as to why we enjoy helping others succeed in this form. It’s great to ease the hassle of spreadsheets and personally sending emails. Our automated system with constant progressive features is a great organizational tool for those receiving and managing mail.

With a smaller company, it is a bit easier to do without a mail management software. However, the larger your company grows, the more of a burden it becomes to have to manually go through mail. Manually organizing mail can be demanding, a waste of space, and a waste of time. All of which you cannot be risking when you have a large business to run. Keeping organized with mail also protects the security of recipients and provides more productivity. Especially in the case of a business with multiple offices, it is extremely helpful to have an online platform to view mail.

About Streamline Healthcare: Streamline Healthcare Solutions combines inpatient, outpatient, residential, community-based, primary care, E-Prescribing, and provider/payer management all into one platform. Their Electronic Health Record is fully browser-based, meaning no applets, plug-ins, or middleware. Other features include full billing system for Medicaid, Medicare, grants, capitated and commercial plans. Dashboards and alert systems are present in the system too for internal communication. Just a few of these features mentioned shows how their well thought out technology makes a great difference in their customer’s businesses, while improving the quality of care.

By Dani Carrillo

GWA 2017 Countdown

With GWA around the corner and the excitement building, let’s take a closer look at last year’s GWA. There was so much positivity surrounding this conference. All the blogs and conversations continuing are proof of that. Fun with new friends leads to strong connections and numerous networking opportunities. Last year everyone enjoyed themselves in Las Vegas, and this year we can’t wait to head to Miami!

In Office Suite Strategiesblog on GWA 2016, they speak on how coworking began to refer to any type of shared workspace. It became more about the culture in the environment than the layout. They provide examples of how this is seen in WeWork and Industrious, by having a hybrid business model. Open space is offered along with private space and meeting rooms. The fact that this topic was brought up at GWA is no surprise, considering Scott Chambers is part of the GWA team. It’s no surprise because he is the co-founder and chief operating officer of Pacific Workplaces. In our blog on Pacific Workplaces Expansion, you will get some insight as to how Pacific Workplaces rebranded themselves to include all aspects of shared workspaces.

Cloud VO too wrote a blog on GWA regarding the integration of all types of shared workspaces. In it they discuss Kane Willmott’s presentation at the conference, where he explains today’s Google definition of coworking: “the use of an office or other working environment by people who are self-employed or working for different employers, typically so as to share equipment, ideas, and knowledge.” Coworking used to mean “open plan,” but that has certainly changed. The presentation created a communal and all inclusive feel for all in attendance.

In “GWA: What not to leave in Vegas” from Essensys, they point out some interesting takeaways. Just like Office Suite Strategies and Cloud VO, they speak on how coworking is growing and is no longer restricted in what it pertains to. They share why GWA 2016’s motto was perfect, “We’re Better Together.” The conference itself exemplifies that by showing how essential networking is. By walking around or listening in on a speaker, it is apparent that everyone is sharing their pathway to success and are enthusiastic about helping each other get to where they want to be. Essensys points out that coworking operators can learn a lot from Vegas, from the luxury service to the memorable experiences. In their blog, “GWA 2016: Workspaces Can Learn a Lot From Vegas,” Essensys lists how Vegas does a great job at keeping guests engaged and coming back. Vegas needs to be technologically advanced, and so do coworking spaces. It is important for the optimization of a space and of course offering a great experience on the user’s end. Customer service is always key, too. Another impactful point from Essensys: Hotels create revenue through activities such as bars, casinos, shows, etc. They have various activities to keep people out of their rooms. Coworking spaces should have activities to keep people out of their, in this case, desks with events, speakers, and communal spaces. Essensys is undoubtedly a supporter of GWA, and we look forward to catching up with them too!

SphereMail also loves GWA. Our team that attended last year can attest to majority of what has been said already. There was a broad spectrum of people in attendance; from those just starting out to long established spaces, from trendy coworking open spaces to executive suites. It’s great to allow people to get to know SphereMail on a personal level and we look forward to doing so again this year. It’s also a blast developing relationships with fellow vendors. GWA has the word “global” as part of their acronym for a reason. It’s awesome speaking with people from around the globe. It gives you a great overview of the industry in terms of new innovations, experiments, trends, and seeing how coworking is attracting people from all industries. The excitement of everyone all together in one venue is also very encouraging. GWA has a great way of making people feel like they’re a part of the movement. They have interactive activities such as the dance instructor from last year, and allowing each and every sponsor a “one minute pitch.” We’re excited to meet more people and catch up with friends from previous years. And by SphereMail being a customer of its own product, we are always improving. We’re especially excited to arrive with all of our developments and newest features. Don’t miss out on this amazing conference! Newcomers, come say hi to the people in purple, and old friends, we have lots to catch up on. See you in September!

By Dani Carrillo

Pacific Workplaces Expansion

Found in 2004 and with now nineteen locations, many have heard of Pacific Workplaces, especially those involved in coworking. They generally do not use the word “coworking” to describe their spaces, except for their newest NextSpace addition in Berkeley (as seen in the photo). In their virtual tours, there is an emphasis on “not sacrificing image or connectivity.” While many coworking spaces have a trendy and more casual image, Pacific Workplaces maintains professionalism with a sleek simplistic style. The reason being; they started off as business centers. Scott Chambers, co-founder and chief operating officer, is also the president of GWA, Global Workspace Assocation.

As mentioned in the Pacific Workplaces blog, CEO Laurent Dhollande, also co-founder, grew up in France, worked for the UN in Africa, went back to Europe in the Netherlands, and then settled in California, where his wife is originally from. In his interview on the Last Rush Hour podcast, he explains working from home made it difficult to concentrate for himself. He wanted the warmth of people, and believes people learn through interaction. This is certainly something he and Scott Chambers have in common. In Jamie Russo’s Everything Coworking podcast, Chambers states “People want more out of their workspace. They want social interaction. And that’s what I’m trying to bring to the business center.” Chambers describes initial fear around competition when starting business centers that actually turned into bringing more awareness and validation, which was in turn great for his business. He also says that Pacific Workplaces was re-branded from its original name, Pacific Business Centers, placing a higher value on human interaction and networking. These two come from totally different backgrounds in terms of where they’ve been. Dhollande from living in Europe and Africa, and Chambers being a Bay Area native have brought two different perspectives together. This is the very root of coworking. A foreigner can learn a lot from a local, and someone local can learn from someone who has lived in other parts of the world. It’s no wonder they make such a great team.

Not only are the two founders of Pacific Workplaces a prime example of what comes out of coworking, but the recent transition into NextSpace locations is also a serendipitous way of bringing different worlds together. In the Pacific Workplaces blog on this topic, Dhollande expresses, “The NextSpace experience will be a great source of inspiration for the rest of the Pacific Workplaces portfolio, which I foresee will permeate throughout the group by osmosis and with the sharing of best practices.” Many NextSpace members will remain at these locations as well as the set up, which certainly does mean the two company’s cultures will be meshing. All NextSpace locations use SphereMail as their virtual office provider, too. We’re ecstatic to now serve Pacific Workplaces San Francisco and Pacific Workplaces Berkeley. It’s a great collaboration and we’re excited to see what’s next for Pacific Workplaces as a whole.

By Dani Carrillo

How Coworking Staff & Owners “Think Different.”

Steve Jobs dropped out of college to be a video game designer, backpacked through India, then teamed up with a high school friend to work on the first Apple product. John Mackey dropped out of college several times and opened his own grocery store, Whole Foods. Bill Gates dropped out of Harvard. Oprah Winfrey dropped out of Tennessee State University her sophomore year. Michael Dell enrolled as a pre-med student at the University of Texas, but he dropped out at 19 to pursue computer business. Matt Wullenburg dropped out of the University of Houston; he had already began WordPress at the age of 20. Mark Zuckerberg launched Facebook from his Harvard dorm room, and dropped out after his sophomore year. Daniel Ek left the Royal Institute of Technology in Sweden, eventually created an online marketing company which he sold to a Swedish company, and then teamed up with its founder to create Spotify. These are just some of the 16 Insanely Successful College Dropouts listed in the Business Insider.

What do these insanely successful individuals have in common with coworking owners and staff? They all “dropped out” of the corporate world. All took that risk to believe in entrepreneurs, the company they own or work for, and themselves of course! All coworking staff think outside the box; not only with the position they have, but being in the coworking industry alone requires people skills and creativity. Coworking is still fairly new. When speaking with staff and owners, many have come from the corporate world and some may even describe that time as a time they felt “lost.” In Jamie Russo’s Everything Coworking Podcast, she interviews Iris Kavanagh, who describes her personality as a “circle walker; somebody who connected different groups of people and was sort of that connector type of personality.” Because of that trait, she felt she was made for coworking and did very well at managing the community. Now she is the go-to person for every aspect of coworking. Iris also explains that the coworking industry is creating a career path for people not only by going into another coworking space while job searching, but also going into different positions within coworking spaces.

In Coworking Insight‘s article on the Right Person for the Right Job, Tobias Kremkau clearly states that versatility is super important for the team and the community. Because coworking is so new, those that are passionate about networking and creating daily are the perfect fit, no matter what the position. The coworking world does not JUST consist of coworking. There are virtual offices, coliving, endless different types of coworking spaces, coworking matchmakers, coworking apps, coworking furniture, and coworking media. When you attend a conference you really experience all it consists of. It is so much more than coworking spaces. Coworking spaces are basically a startup itself, and so they know what entrepreneurs need. Staff of coworking spaces tend to wear many hats, which requires a particular personality type; someone willing to constantly learn and share ideas too. In quite a few articles and interviews, many state that those with a background in hospitality fit well in the coworking world. Those that have worked in the hospitality industry deal with many different types of people daily, and fulfilling needs becomes natural for them.

According to Deskmag, the first official coworking space opened up in San Francisco by Brad Neuberg. Neuberg actually wrote an article about his experience. In it he explains he created his coworking space because he had already worked for himself and worked for someone, but was still unhappy: “I couldn’t seem to combine all the things I wanted at the same time: the freedom and independence of working for myself along with the structure and community of working with others.”

Undoubtedly, coworking is a unique industry. With so many various spaces open today, one can certainly find one that fits his/her needs. Coworking staff also have endless opportunities to move up, learn, or even create something that will benefit the coworking community. Thank you, Brad Neuberg and all contributors since for creating this new world for creative and entrepreneurial enthusiasts.

By Dani Carrillo

Men vs Women in the Coworking World

Biologically, women are wired differently than men. Those that speak on the subject portray women as nurturing, more emotionally inclined, and more able to multi task. There are still women who take on traditional female roles; secretaries, receptionists, nurses, or stay at home moms. The female CEO’s or any other higher up positions tend to be labeled as “alpha females.” In the coworking world especially, we’d like to think that there is gender equality, but is that really the case?

Traditionally in society, what’s embedded in women is the idea that they need to be approached and taken care of. This is seen in dating, in family life, and at times even in the workplace. Therefore, it’s no surprise that there would be less female entrepreneurs than male. In an interview with Melissa Kim, founder of Haus of Maven in Hawaii, she explains that while working at the few coworking spaces Hawaii had to offer, she felt a masculine presence. She previously worked for a PR agency, which consisted of predominantly women, and she describes the setting as kind, supportive, and inspiring. Her motive behind creating Haus of Maven was to close the gap and barrier for women.

Interestingly enough, while researching this topic, nothing came up when searching why coworking consists of predominantly males. When searching for women in coworking, only the “all women” or “female focused” coworking spaces came about. In Iris Kavanagh‘s interview with Felena Hanson, she points out that coworking spaces tend to have very few women. I can certainly attest to that, as a community manager for a coworking space, I am one of three females in our office. Felena, founder of Hera Hub, created a female-focused coworking space. It is not exclusive, and she does have a few male members. She is providing a community that is pro-women, and an opportunity for members to be open and vulnerable, and not feel like you should know something that you are not knowledgeable on. In an article from Twin Cities Business from 2014, they list how CoCo Coworking were attempting to boost female membership from 35% to 50%, but they do not provide reasons why. Perhaps because the article was written by a male (half kidding).

Are exclusively female spaces and female-focused spaces necessary? Absolutely. Unfortunately, sexism does still exist. There was a worldwide march in January to prove it. Sallie Krawcheck expresses her frustration in a November 2016 article for the Business Insider. She provides an example of a meeting with a board of a non-profit she was a part of. She brought up a topic and it was brushed off, but when a male brought up the same topic, only then was it acknowledged. She also explains it is more affordable today to create your own business. Not only are female-focused coworking spaces empowering and inspiring women, but they also give women the comfort of being in their element. Men can be less collaborative than women, and a bit messier. I have trained myself to not get upset nor surprised when I find myself washing dishes, kicking down the toilet seat, or replacing our restroom key because someone pocketed it and took it home.

This all has nothing to do with being against men or women. We are simply made this way! In Psychology Today, male brains are described as having more “gray matter” for activity, and females utilize more “white matter.” Gray matter areas are localized, and it is seen when men go into tunnel vision while working on something. White matter is the connector between gray matter and other processing centers, which is why women may be described as too emotional or illogical, but are great at multitasking. Women also tend to have verbal centers on both sides of the brain, whereas men tend to have verbal centers only on the left hemisphere. This explains why women use more words when describing something or telling a story. These combined explain why women tend to enjoy collaborating and sharing ideas more than men do.

Female-focused coworking spaces are a great way to build up women who are less open, and need the support to move forth. I do however, think it is important for those same women to go out into a co-ed coworking space for growth. Nothing ever grows from a comfort zone! Both genders need to be more understanding and aware of our differences, and use them to learn from each other. Although society has taught us otherwise, women, do not be afraid to dominate, and men, don’t be afraid to learn from women. Balance is definitely key.

By Dani Carrillo

Why the USPS is Still Around, Despite Technology

What do you think of when you think of a trip to the US Post Office? It’s almost like a trip to the DMV. Almost. I think the DMV still wins in terms of one of the least favorite places to visit. Anyway, one reason for this mundane business with lack of great customer service is partly on its disinterest to make many changes, if any. Instead, prices are being raised, which is a bit humorous because most businesses would decrease prices to win customers back. Not in their case.. After all, the USPS has been around since 1775!

Even with technology and email in particular, using the USPS still is a necessity at times. They’ve undoubtedly lost money over the years, although paper mail has decreased significantly. However, it has not vanished entirely. There have been talks for years about cutting Saturday service, but only letters were canceled out for Saturdays. Packages are still delivered six days a week. Large companies still use mail for marketing, which many may refer to as “junk mail.” Postcards, holiday cards, and birthday cards are still relevant for sentimental reasons too. Checks are still sent in the mail, letters, and notices from your bank and the government.

Clearly, paper mail is not going anywhere anytime soon. Sure, we enjoy complaining about the service they provide, but perhaps we should cut them some slack. Imagine coordinating deliveries to every existing address. One great solution to this: virtual offices! We’ve take a spin on snail mail. You don’t want that piece of junk mail? Request to shred it. You want that check deposited? No worries, we can send it to your bank. That package you do need, however? Request to pick it up or we can forward it to your personal address.

SphereMail has been around since 2011 and have seen many virtual offices come and go. Perhaps SphereMail among other virtual office providers are saving paper mail. According to Forbes, Outbox, a former virtual office provider, wanted to partner with the USPS in February 2013, but they declined. They are no longer around. But since then, there are various virtual office providers that help digitize and keep paper mail alive!

By Dani Carrillo