SphereMail Announces Strategic Partnership with OfficeRnD To Address Extensive COVID-19 Challenges Within The Coworking Industry


SANTA MONICA, Calif., April 16, 2020 /PRNewswire/ — SphereMail, a leading provider of online mail management software has officially partnered with OfficeRnD, a comprehensive software platform for coworking and flexible workspace providers, to address the significant and evolving impact of COVID-19 on the coworking industry.


As office workers worldwide adapt to the “new normal” of working from home due to COVID-19 restrictions, they are finding a new set of challenges in presenting a professional image.  The reality is that most home offices have been hastily set up and are not properly equipped to deal with the ongoing distraction of family life nor have the proper tools to be truly effective.


While coworking locations and flexible workplaces typically solve the problem of delivering a professional workplace without the expense or commitment of a long-term office lease, social distancing and “shelter-in-place” directives have forced many coworking locations to close for the unforeseen future. Virtual Office Services and Online Mail Management are now providing a lifeline and a new source of revenue for the coworking industry as well as tools for businesses that are struggling to support at-home workers.


SphereMail and OfficeRnD have partnered by integrating the online mail management component of SphereMail into the robust coworking management platform of OfficeRnD to serve the immediate needs of coworking members and tenants who are forced to work at home as well as position for the evolving nature of the workplace which is expected to be forever changed by the impact of COVID-19.


“We are excited and proud to be partnered with an innovative company like OfficeRnD” says Hasan Mirjan, CEO and Founder of SphereMail. “Both of our companies have been evolving to meet the ongoing needs of the coworking community and we now have the ability to offer our customers the ease of accessing one system for meaningful services during a critical time”


“Remote and flexible working is becoming the new norm blurring the lines between the physical and the virtual office world” says Miro Miroslavov, CEO and Co-founder of OfficeRnD. “We’re very excited to be partnering with SphereMail and offer integrated flexible and virtual office management experience to our customers.”


About SphereMail

SphereMail is passionate in the belief that there is a better way to manage physical mail. Our revolutionary cloud-based software platform was initially developed in 2011 to address the unique mail handling needs of the Coworking industry. Mobile ready and simple to use, mail recipients can access their physical mail online, at any time and from any mobile device, worldwide. Headquartered in the heart of Silicon Beach (Santa Monica), California, our software platform has evolved to include a full suite of virtual office services across multiple industries at more than 600 client locations worldwide. Sophisticated software, simple to use.


About OfficeRnD

OfficeRnD is the ultimate platform for coworking and flex spaces that helps them automate administrative processes such as billing, meeting room bookings, and more. It also allows them to make data-driven decisions about their business by keeping track of key business metrics with automatically generated reports. OfficeRnD comes both as a Desktop Platform and a suite of member-facing Mobile Apps that help operators provide the best digital experience to their members.

Media contact: info+media@spheremail.co

SphereMail and Satellite Deskworks Announce Integration Partnership

San Francisco, California and Felton, California – April 18, 2018
SphereMail LLC, a leading mailroom management software provider, and Deskworks Inc., today announced the integration of virtual mailbox and virtual office services designed to streamline the process of space management and mail management in shared workspaces through Deskworks.

The direct connection between SphereMail’s Mailroom Software, Virtual Mailbox Solution, SphereCORP Software, and Deskworks’ workspace software, allows companies to quickly optimize and offer multiple services in one platform.

“SphereMail’s third generation approach advocates open and connected systems throughout the enterprise. That extends to integrations with other applications as we and our partners look to streamline the overall process of the product.” said Hasan Mirjan, CEO of SphereMail

The virtual mailbox and mailroom management software industry is growing as more mailroom administrators and end-users now have the ability to manage postal mail online or from a mobile device. Virtual mailbox services benefit companies by providing better product quality, reduced manual processing time and costs, and faster turnaround times to end-users.

Satellite Deskworks is designed, from the ground up, to be easy to integrate with new concepts and programs as they develop. The partnership with SphereMail is a natural fit for the workspace software company.

“The partnership between SphereMail and Satellite Deskworks will make it even easier to run workspaces. It will enable space operators to offer more services and increase revenue. SphereMail is known for their strength in digitizing Postal Mail, and this partnership adds to the ease of running a center using Deskworks.” said Satellite Deskworks founder and CEO Barbara Sprenger

For business centers and coworking spaces, moving from a manual process to a lean and automated process helps to shorten operations timelines. The integration between SphereMail, and Deskworks allows the easy exchange of information and faster processing times when run in parallel.

About Satellite DeskWorks: Cowork/Business Center Management Software that lets you do what you love by helping you build a profitable and sustainable workspace center.

DigiMailBox Selects SphereMail’s Engine to Offer Virtual Mailbox Software as a Service

April 09, 2018

With the rise of the remote working environment, many businesses, small and large, are looking for ways to either have access to a new virtual business address or accessing and managing their postal mail digitally from anywhere.

SphereMail’s revolutionary platform enabled DigiMailBox to create their own branded solution built on top of SphereMail’s engine to operators in the retail and wholesale sector by utilizing SphereMail’s back-end engine. SphereMail’s engine performs all the communication and transnational work process; this allowed new companies rise by offering a virtual mailbox platform and its services to a wide range of customers. It enabled new emerging companies build a whole new system on top of SphereMail engine by either utilizing its API or electing  a 100% White-label product.

What made SphereMail’s platform unique is for its high quality and flexibility in offering its innovation to different businesses who are looking to offer a full, end-to-end, virtual mailbox solution to any market sector.

Interested in starting your Software as a Service to B2C and B2B Virtual Mailbox vendors? email us at info[@]SphereMail[.]co

Benefits of Live Receptionist Services

Technology has taken over. It has affected the way we communicate, how we retrieve information, how we view entertainment, how we purchase things, and what type of jobs are available. It has made us more busy at all hours of the day. Everything is instant and easily accessible. It may have taken away some jobs, but it has made life much easier for business owners. Who needs to wait ten minutes for a taxi? Call a Lyft or an Uber. Why call for delivery when there are applications to track your order? Why wait in line at the movie theater when Fandango has an app? Why go all the way to the bank when you can take a photo to deposit your check through your bank’s app? Gone are the days of printing out directions from Mapquest, and gone are the days of trips to Blockbuster. In the midst of all this, human interaction is still important. Customer service is still important. Perhaps as a business owner, or even as a staff member at a start up, you do not have the time to answer all incoming calls. You are worrying about overseeing endless factors as a business owner. And, if you work for a start up, you’re most definitely wearing multiple hats. Live receptionist services are available to save the day.

One huge reason a live receptionist may be helpful is it improves productivity. There are days when calls keep coming in. It takes away from your day and interrupts your train of thought. Usually calls require follow-up emails or contacting another person. Everything is completed for that phone call but that interruption took you out of your zone.. You’re back at your computer thinking, “Where was I?” Hours can be spent on taking phone calls alone. Opportunities may be missed too if someone is not manning the phone every second of the day. Unfortunately, not everyone leaves voicemails. Having a live receptionist saves you so much time and maintains a sense of peace.

What does your voice mailbox machine sounds like? Even if you do have a nice, clear message, it is unsatisfactory as a customer to be sent to voicemail. With everyone communicating online, calls are usually for more demanding topics. Having all calls answered makes the person on the other end feel cared for. It also gives you a more professional image. Many opt out of getting a receptionist at the business location simply because of the cost. However, D.C. Denison provided an interesting take in his article, “Some start-ups forgo receptionists.” In the article, he mentioned Vince Pan, an architect for Analogue Studio in South Boston, explains that start-ups do not want to look like they are wasting money. Paul English, Kayak‘s chief technology officer and cofounder, believes receptionists make the organization seem too formal. An interesting statistic also mentioned in the article: “According to the US Department of Labor’s Bureau of Labor Statistics, overall employment for receptionists will increase 24 percent between 2010 and 2020.”

Today there are numerous live receptionist services to choose from, such as DaVinci, Cloud VO, VoiceNation, eVoice, and Call Ruby, to name a few. In past blogs I have mentioned the continuous growth of new features of SphereMail and this is a testament to that. Now not only are you able to receive mail services and phone numbers through SphereMail, but you may also purchase a live receptionist plan too! Enjoy the peace of mind of having a professional answer your phone calls with your customized greeting, forward calls for you, and answer standard questions regarding your company. They can even make outbound calls and schedule appointments for you. It is a great addition to the many services SphereMail provides.

10 Inspirational Quotes From Successful Entrepreneurs

First off, sending all those affected by Hurricane Irma our best wishes. To uplift our reader’s spirits, here are ten inspirational quotes and how they may relate to our careers, our aspirations, and our lives.

1. “Passion is energy. Feel the power that comes from focusing on what excites you.” – Oprah Winfrey

Some look at entrepreneurs and think they’re crazy. They wonder, “How in the world is he/she constantly working and getting little to no sleep? How is this person able to travel so often and show up with the most energy in the room?” When you believe in something and want it badly, that alone is the fuel to keep you energized. Reminding yourself of that is the equivalent of you pumping that fuel.

2. “If you want to see the true measure of a man, watch how he treats his inferiors, not his equals.” – J. K. Rowling

No one favors a self consumed person. The leaders that work as a team, and allow their staff to have an input are most successful. The myriad of ideas that stem from each unique individual creates a variety of culture to the brand, and those hired for their strengths excel more when they feel they have the creative space to. This statement is not only important when it comes to staff, but when it comes to interacting with potential clients too. Sincere, humble individuals are a delight to be around and to work with.

3. “Never take no personally. Sometimes people tell you no for a reason that has nothing to do with you. You must keep going.” – Sofia Vergara

This can apply to job searching, personal life, potential partners, and potential clients. The trick of not getting discouraged is crucial. Self confidence and confidence in your product is enough to keep you going, regardless of what is going on around you.

4. “We need to accept that we won’t always make the right decisions, that we’ll screw up royally sometimes – understanding that failure is not the opposite of success, it’s part of success.” Arianna Huffington

There are endless quotes surrounding failure. This one states failure is not the opposite of success, nor does it state that it is its equivalent. Failure is a stepping stone to success. It teaches you and guides you because the pain of failure remains in your memory.

5. “I’m hungry for knowledge. The whole thing is to learn every day, to get brighter and brighter. That’s what this world is about. You look at someone like Gandhi, and he glowed. Martin Luther King glowed. Muhammad Ali glows. I think that’s from being bright all the time, and trying to be brighter.” – Jay Z

Jay Z is describing knowledge as brightness. This is especially powerful because those that hunger for knowledge are likely to succeed. Seeing every day as an opportunity to learn keeps one humble, and is the path to greatness.

6. “Build something 100 people love, not something 1 million people kind of like.” – Brian Chesky

If you’ve ever heard the story of how Airbnb started, you would know this quote to be true. They began by just renting out their own home. People loved the idea so much that others began asking how they can get involved. Now look how many are able to be involved; all because of that one experience that people loved, not just kind of liked.

7. “I never looked at the consequences of missing a big shot… when you think about the consequences you always think of a negative result.” – Michael Jordan

This is a great example of the law of attraction. Thoughts manifest constantly and Michael Jordan is certainly a testament to the power of thoughts. He did great things in his career because of his mindset.

8. “Move fast and break things. Unless you are breaking stuff, you are not moving fast enough.” – Mark Zuckerberg

There aren’t may entrepreneurs because risk is a fear of many. People are afraid to fail. They are so afraid of the temporary struggle and pain that comes with it that they forget about the light at the end of the tunnel.

9. “I was tired and I had overworked myself and burnt myself out. So I went to Egypt by myself. When I saw what was built there, it made me understand how powerful we are, that we can create anything. And I felt like I needed to create things that were timeless too.” – Alicia Keys

Everyone, even greats, are inspired by something. It is important not to get buried in your thoughts and how great you think you can make your product. Go out and explore, gain clarity and inspiration. You’d be surprised what you will find, and how the simplest things can bring inspiration.

10. “When you’re a carpenter making a beautiful chest of drawers, you’re not going to use a piece of plywood on the back, even though it faces the wall and nobody will see it. You’ll know it’s there, so you’re going to use a beautiful piece of wood on the back. For you to sleep well at night, the aesthetic, the quality, has to be carried all the way through.” – Steve Jobs

There are so many amazing Steve Jobs quotes to choose from, but this is one not many share. He is expressing integrity and the pride he possessed for his products. The more care you invest in your product, the more faith you will have, and the more clients you will receive.



Bringing Your Company Mailroom into the Digital Age

We live in an age of instantaneous communication: tweets travel ’round the world at the speed of light; instant messages can be sent on a variety of platforms, and text messages and photos are sent straight to your smart device.

The general public now expects communication to be fast and efficient. It’s not like the old days when clients would wait days, weeks or even months for a response.

In many ways companies have adapted to the fast pace of technological change by hiring social media managers and implementing chat bots on their sites; but there is one area that still lags behind all others in speed, efficiency, and cost effectiveness. It’s the dinosaur of nearly every organization.

Of course, I am talking about the company mailroom.

Paper mail not going away. In fact, due to compliance issues, certain industries still rely heavily on paper communication, including financial institutions, legal institutions, insurance companies, and government agencies.

But the lag in communication time, not to mention storage and transportation costs, can seriously impact the bottom line for all of these companies.

Adopting a robust mail management tool like SphereMail can help your mailroom flow fast and efficiently, just like the rest of your organization:

Some advantages include:

  • Cutting costs and waste of space
  • Better data retention and organization
  • Speeds up mail management time
  • Gives employees remote access to mail via smart device
  • Streamlines internal communications

Upgrading to a digital platform like SphereMail eliminates the need for physical redistribution of mail to other offices. Quick communication also ensures that non-essential mail items can be shredded to save on storage space. Workers would easily stay connected to what’s happening with their postal mail, even as more and more work places experiment with telecommuting and coworking options, and fewer employees have easy access to go check their physical mailboxes.

Like many other workplace innovations happening right now, digital mail management software has seen a tremendous amount of growth in the coworking industry. As large corporations like Microsoft, Verizon, and Amazon become more involved with the coworking model, I imagine that it’s only a matter of time until they begin to adopt some of the software that coworking spaces are using as well.

Paper mail isn’t dead, and perhaps it will never completely go away. But we can make paper communication more efficient by connecting it to our digital world.

Tom Montgomery

SphereMail Business Development

Entrepreneurial Mindsets & SphereMail Founder: Hear More at GWA!


When thinking of entrepreneurial leaders, some qualities that come to mind are intelligence, perseverance, and of course risk taking. These individuals tend to carry themselves with such confidence that almost makes them seem invincible. In order to fully take on a business, one must have high confidence. They believe in themselves and their product so much that they are not worried about competitors. They do not focus on challenges, but are aware of them. The focus is always goal oriented. They are always prepared to try new things. Failure does not scare or discourage them because they are constantly learning through failures.

Entrepreneurship seems to have risen. But there are many misconceptions that come along with it. Some may have the idea that it’ll be lucrative right off the bat, or they’ll have all the freedom because they are now “their own boss.” They fear the success of their idea because it exists already. While these may be true to some extent, it definitely takes time and is not a get rich quick scheme. You’ll have a say in when and how everything happens, but it comes with a lot of sacrifice, especially if you want your business to succeed. Competitors should not be seen as a threat, but instead as another outlet of getting your idea out.

The Kauffman Foundation‘s article about the rise of entrepreneurship lists trends shaping entrepreneurship in America. Listed is demographics of entrepreneurship, stating that although the U.S is becoming diverse, entrepreneurs do not reflect that. 80.2 percent of them being white, and 64.5 being male. Minorities do not see much of a representation, which either sends them into working for someone else, or to attempt to prove people wrong. Raising capital for your business is much easier when you already come from wealth. Risks are much higher with those that do not have that luxury nor the opportunities to create the amount of revenue needed to fund a business. The blog also lists a new map of entrepreneurship. Entrepreneurship tends to take place in urban areas. “As a percentage, startup activity in rural areas now is even lower than the percent of the country’s rural population.” The third trend states that technology has now made it possible for startups to grow revenue without as much hiring. Companies are not creating as many jobs as they once were.

Although there are many ways to think pessimistically or to be afraid of starting one’s own business, those that succeed find ways to challenge set backs. Founder of SphereMail, Hasan Mirjan, came from a family of entrepreneurs and says with a smile, “I think it’s genetic.” He’s expressed that while working for tech companies, he became bored very easily because he would get things done so quickly. He had been promoted, but still wanted a challenge.

When choosing where to open up his coworking space, Hasan was told that the North Beach district in San Francisco was risky. He believed it, but it did not stop him. Instead, he thought of bringing SphereMail into the mix to sustain revenue. SphereMail did extremely well at SpherePad, but Hasan did not stop there. He decided to reach out to other spaces to see if they would be willing to utilize SphereMail. Now SphereMail has numerous partners globally. His optimism and enthusiasm is contagious, which makes for a great leader too. A response one might take as politely declining, he will take as a yes, with excitement to advise to follow up again. Hasan took multiple already existing products and made it his own; with his own expertise, his own experiences, and his own personality which trickles into the customer service everyone loves. Come meet the SphereMail team and hear Hasan speak among many others at GWA in Miami, September 11th – 13

By Dani Carrillo

Streamline Healthcare Solutions Selects SphereMail Solution For Their Day to Day Mail Operation

Streamline Healthcare Solutions delivers web-based software for healthcare organizations to provide and coordinate all service delivery processes. Streamline has been offering software in the health and human services marketplace for over 14 years.” How does a healthcare based software and a mail based software work together? By going for it and seeing how the two can benefit one another.

SphereMail loves working with coworking spaces, shipping stores, and our own entrepreneurs out of our own coworking office too. In our Why Choose a Virtual Office blog, you will get a clear understanding as to why we enjoy helping others succeed in this form. It’s great to ease the hassle of spreadsheets and personally sending emails. Our automated system with constant progressive features is a great organizational tool for those receiving and managing mail.

With a smaller company, it is a bit easier to do without a mail management software. However, the larger your company grows, the more of a burden it becomes to have to manually go through mail. Manually organizing mail can be demanding, a waste of space, and a waste of time. All of which you cannot be risking when you have a large business to run. Keeping organized with mail also protects the security of recipients and provides more productivity. Especially in the case of a business with multiple offices, it is extremely helpful to have an online platform to view mail.

About Streamline Healthcare: Streamline Healthcare Solutions combines inpatient, outpatient, residential, community-based, primary care, E-Prescribing, and provider/payer management all into one platform. Their Electronic Health Record is fully browser-based, meaning no applets, plug-ins, or middleware. Other features include full billing system for Medicaid, Medicare, grants, capitated and commercial plans. Dashboards and alert systems are present in the system too for internal communication. Just a few of these features mentioned shows how their well thought out technology makes a great difference in their customer’s businesses, while improving the quality of care.

By Dani Carrillo

GWA 2017 Countdown

With GWA around the corner and the excitement building, let’s take a closer look at last year’s GWA. There was so much positivity surrounding this conference. All the blogs and conversations continuing are proof of that. Fun with new friends leads to strong connections and numerous networking opportunities. Last year everyone enjoyed themselves in Las Vegas, and this year we can’t wait to head to Miami!

In Office Suite Strategiesblog on GWA 2016, they speak on how coworking began to refer to any type of shared workspace. It became more about the culture in the environment than the layout. They provide examples of how this is seen in WeWork and Industrious, by having a hybrid business model. Open space is offered along with private space and meeting rooms. The fact that this topic was brought up at GWA is no surprise, considering Scott Chambers is part of the GWA team. It’s no surprise because he is the co-founder and chief operating officer of Pacific Workplaces. In our blog on Pacific Workplaces Expansion, you will get some insight as to how Pacific Workplaces rebranded themselves to include all aspects of shared workspaces.

Cloud VO too wrote a blog on GWA regarding the integration of all types of shared workspaces. In it they discuss Kane Willmott’s presentation at the conference, where he explains today’s Google definition of coworking: “the use of an office or other working environment by people who are self-employed or working for different employers, typically so as to share equipment, ideas, and knowledge.” Coworking used to mean “open plan,” but that has certainly changed. The presentation created a communal and all inclusive feel for all in attendance.

In “GWA: What not to leave in Vegas” from Essensys, they point out some interesting takeaways. Just like Office Suite Strategies and Cloud VO, they speak on how coworking is growing and is no longer restricted in what it pertains to. They share why GWA 2016’s motto was perfect, “We’re Better Together.” The conference itself exemplifies that by showing how essential networking is. By walking around or listening in on a speaker, it is apparent that everyone is sharing their pathway to success and are enthusiastic about helping each other get to where they want to be. Essensys points out that coworking operators can learn a lot from Vegas, from the luxury service to the memorable experiences. In their blog, “GWA 2016: Workspaces Can Learn a Lot From Vegas,” Essensys lists how Vegas does a great job at keeping guests engaged and coming back. Vegas needs to be technologically advanced, and so do coworking spaces. It is important for the optimization of a space and of course offering a great experience on the user’s end. Customer service is always key, too. Another impactful point from Essensys: Hotels create revenue through activities such as bars, casinos, shows, etc. They have various activities to keep people out of their rooms. Coworking spaces should have activities to keep people out of their, in this case, desks with events, speakers, and communal spaces. Essensys is undoubtedly a supporter of GWA, and we look forward to catching up with them too!

SphereMail also loves GWA. Our team that attended last year can attest to majority of what has been said already. There was a broad spectrum of people in attendance; from those just starting out to long established spaces, from trendy coworking open spaces to executive suites. It’s great to allow people to get to know SphereMail on a personal level and we look forward to doing so again this year. It’s also a blast developing relationships with fellow vendors. GWA has the word “global” as part of their acronym for a reason. It’s awesome speaking with people from around the globe. It gives you a great overview of the industry in terms of new innovations, experiments, trends, and seeing how coworking is attracting people from all industries. The excitement of everyone all together in one venue is also very encouraging. GWA has a great way of making people feel like they’re a part of the movement. They have interactive activities such as the dance instructor from last year, and allowing each and every sponsor a “one minute pitch.” We’re excited to meet more people and catch up with friends from previous years. And by SphereMail being a customer of its own product, we are always improving. We’re especially excited to arrive with all of our developments and newest features. Don’t miss out on this amazing conference! Newcomers, come say hi to the people in purple, and old friends, we have lots to catch up on. See you in September!

By Dani Carrillo

Pacific Workplaces Expansion

Found in 2004 and with now nineteen locations, many have heard of Pacific Workplaces, especially those involved in coworking. They generally do not use the word “coworking” to describe their spaces, except for their newest NextSpace addition in Berkeley (as seen in the photo). In their virtual tours, there is an emphasis on “not sacrificing image or connectivity.” While many coworking spaces have a trendy and more casual image, Pacific Workplaces maintains professionalism with a sleek simplistic style. The reason being; they started off as business centers. Scott Chambers, co-founder and chief operating officer, is also the president of GWA, Global Workspace Assocation.

As mentioned in the Pacific Workplaces blog, CEO Laurent Dhollande, also co-founder, grew up in France, worked for the UN in Africa, went back to Europe in the Netherlands, and then settled in California, where his wife is originally from. In his interview on the Last Rush Hour podcast, he explains working from home made it difficult to concentrate for himself. He wanted the warmth of people, and believes people learn through interaction. This is certainly something he and Scott Chambers have in common. In Jamie Russo’s Everything Coworking podcast, Chambers states “People want more out of their workspace. They want social interaction. And that’s what I’m trying to bring to the business center.” Chambers describes initial fear around competition when starting business centers that actually turned into bringing more awareness and validation, which was in turn great for his business. He also says that Pacific Workplaces was re-branded from its original name, Pacific Business Centers, placing a higher value on human interaction and networking. These two come from totally different backgrounds in terms of where they’ve been. Dhollande from living in Europe and Africa, and Chambers being a Bay Area native have brought two different perspectives together. This is the very root of coworking. A foreigner can learn a lot from a local, and someone local can learn from someone who has lived in other parts of the world. It’s no wonder they make such a great team.

Not only are the two founders of Pacific Workplaces a prime example of what comes out of coworking, but the recent transition into NextSpace locations is also a serendipitous way of bringing different worlds together. In the Pacific Workplaces blog on this topic, Dhollande expresses, “The NextSpace experience will be a great source of inspiration for the rest of the Pacific Workplaces portfolio, which I foresee will permeate throughout the group by osmosis and with the sharing of best practices.” Many NextSpace members will remain at these locations as well as the set up, which certainly does mean the two company’s cultures will be meshing. All NextSpace locations use SphereMail as their virtual office provider, too. We’re ecstatic to now serve Pacific Workplaces San Francisco and Pacific Workplaces Berkeley. It’s a great collaboration and we’re excited to see what’s next for Pacific Workplaces as a whole.

By Dani Carrillo